The Student Activities Board is a sub-committee of the College Education & Student Experience Committee chaired jointly by the Vice-Provost (Education and Student Experience), or their nominee, and the Deputy President (Clubs and Societies) of the Imperial College Union. 

Student activities are those that enrich a student's time at Imperial, including but not limited to the areas of arts, sports, music, culture, faith and extracurricular academic interests. 

Terms of Reference  

The purpose of the Student Activities Board is:  

  • To develop strategies in partnership between the University and Imperial College Union (ICU) for enhancing and innovating the student activities provision to provide an excellent student experience.
  • To provide strategic oversight for the development and implementation of strategies relating to student activities where they are undertaken in partnership with the University, including those in:
    • Move Imperial
    • Imperial Athletes
    • The Blyth Centre for Music and Visual Arts
    • Multi-Faith Chaplaincy Centre
    • ICU’s department-focussed Societies
    • Other Clubs, Societies or projects where there is a dependency on University services 
  • To oversee policies relating to joint initiatives between ICU and College. 
  • To receive financial reports on a quarterly basis from all joint ICU-University initiatives included within the remit of the Board (see above). 
  • To recommend prioritisation of projects and investments. 
  • To take a strategic view across the development and use of physical space for student activities and advise the University and the ICU of priorities and issues in relation to these. 
  • To develop and review institutional policies relevant to the use and provision of student activities and to remove obstacles where appropriate and practicable. 
  • To receive and monitor relevant results and feedback from National Student Survey, Student Experience Survey, Physical Activity Survey, PTES and PRES and agree actions for the enhancement of student activities. 
  • To influence the development of student activities as an inclusive community, embedding opportunities to enhance equality, diversity, and inclusion consistent with our Values. 
  • To consider and make recommendations on proposals for strategic partnerships. 
  • To partner with Advancement on the generation of philanthropic income to support student activity. 
  • To work with the communications and student recruitment marketing colleagues to ensure the opportunities for prospective students to partake in student activities are clearly and accurately represented in all relevant material.   
  • To coordinate the joint application to grants for the development of student activities between the University and ICU. 
  • To enhance the communication of the importance of extracurricular activities to the student experience. 
  • To provide a reporting mechanism into the College’s Health and Safety governance structures. 
  • To report progress to the Education and Student Experience Committee on a regular basis. 
  • To receive updates from the other University departments and the ICU where relevant. 
  • To receive reports from the Harlington Committee. 

Core Membership (others to be co-opted): 

  • Vice-Dean (Education), Faculty of Engineering (Co-Chair), as nominated by Vice-Provost (Education & Student Experience)  
  • Deputy President (Clubs & Societies) (Co-Chair) 
  • Education Projects Manager, Education Office 
  • Additional student rep 
  • Director of Campus Operations 
  • Director of Student Services 
  • Director of Music and Director of the Blyth Centre 
  • Managing Director, ICU 
  • Head of Sport (Director)  
  • Director of Membership Services, ICU 
  • Student Opportunities and Development Manager, ICU 
  • Student Activities Manager (Events and Activities), ICU
  • Student Activities Manager (Operations), ICU
  • Director of CLCC 
  • Director of Safety 
  • Staff member from an academic department with current experience of working with a departmental society 
  • Deputy Director of Communications – Internal Communications 
  • College Chaplain 

Meeting dates and paper deadlines

2023/24 meeting dates and paper deadlines
Meeting date Paper deadline
2 November 2023 20 October 2023
16 January 2024 6 January 2024
12 March 2024 28 February 2024
1 May 2024 18 April 2024
2024/25 meeting dates and paper deadlines
Meeting date Paper deadline
29 November 2024 18 November 2024
7 January 2025 20 December 2024
26 March 2025 13 March 2025
30 April 2025 16 April 2025 
24 June 2025 11 June 2025